Following on from our article regarding cyber security and the Government’s release of Australia’s Cyber Security Strategy, we thought we would take a look at some of the security risks for the office environment.
Despite the difficulty in obtaining consistent data on fraud in Australia due to the use of different information systems, data collection practices and even the level of prosecution following a fraudulent activity, what is known is that a substantial amount of fraud happens in Australia each year. Any individual, organisation or government department can be a target of fraud and the consequences are far and wide.
Fraud is not new, but what does make it even more challenging now is the advancements in technology and the increase in the number of people using technology as a result. What many people don’t realise is that security threats can originate from within their business with many of these threats being preventable.
1. Messy Desks
We are all guilty of this at some point in time. Tidying up at the end of the day is often the last thing we can be bothered doing as we race out the door. Paperwork left lying around provides instant unauthorised access to thieves and fraudsters. To minimise the risk start a clean desk policy with all confidential documents to be put away each day.
Documents frequently left at the printer can be another source of instant unauthorised access to thieves and fraudsters. As part of the clean desk policy, implement a clean printer policy too. Ensure that no documents are left on or near the printer at the end of each day.
3. Non Secure Waste Bins
Deciding what documents are confidential and what are not can lead to confidential documents accidentally making it into the non secure waste bin. To combat this, implement a “shred all” policy so that every piece of paper waste is disposed of securely.
4. Portable Storage Devices
Laptops, USB’s and backup discs can contain a lot of sensitive data and can be easily lost or stolen. Keep a record of who has what device and where it is being used. When a device reaches the end of its life, ensure that it is securely destroyed.
5. Removing Documents From The Office
Removing confidential information from the office, whether it is to work on at home, use whilst travelling or in the car to take to a meeting, can potentially result in these documents being lost or stolen. Only take with you what is necessary and once you are finished with it, return it to the office for filing or to be securely destroyed.
By following these few simple tips you can make it harder for would be thieves and fraudsters to access your information or that of your clients and customers. Don’t make it easy for them!